Periodic Health Assessment Scheduling

Working closely with the 60th Medical Group at Travis AFB, we have designed and implemented an innovative solution for scheduling military healthcare appointments. Our automated scheduling system automates the process for Periodic Health Assessments (PHA), labs, immunizations, military readiness, and audiograms, significantly improving efficiency across appointment management.

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Periodic Health Assessment Scheduling

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Outpatient’s Appointment Scheduling System for Military Healthcare

Traditionally, scheduling military health appointments could be a complicated task, requiring coordination across different departments, units, and personnel.

Medical staff must navigate a hurdle of administrative requirements, while unit deployment managers (UDMs) and commanders need to ensure that service members receive timely care. The process often involves multiple phone calls, emails, and paperwork, leading to potential miscommunications, scheduling conflicts, and delays in care.

The Outpatient App centralizes and automates this process, allowing medical staff, unit deployment managers (UDMs), commanders, and service members to schedule, track, and manage appointments in a single unified platform.

Outpatient’s Appointment Scheduling System for Military Healthcare

Traditionally, scheduling military health appointments could be a complicated task, requiring coordination across different departments, units, and personnel.

Periodic Health Assessment Overview:

In military healthcare readiness, a range of assessments and evaluations fall under the Periodic Health Assessment (PHA) umbrella, which ensures that service members are medically prepared for duty. Here’s a breakdown of each component and how we can help:

Scheduling PHA
Outpatient’s scheduling system automates and streamlines PHA appointments, ensuring service members stay on track with their annual evaluations.

Labs:
By consolidating lab scheduling within the platform, Outpatient allows service members to easily book and complete required lab tests, minimizing delays in readiness.

Immunizations:
The Outpatient scheduling system efficiently manages immunization schedules by sending timely reminders and tracking completion, ensuring all personnel stay up-to-date with required vaccinations.

Deployment Health Readiness Assessment (DHRA):
Outpatient’s scheduling system streamlines the Deployment Health Readiness Assessment (DHRA) process by providing a centralized, automated platform for scheduling and tracking all necessary pre-deployment assessments. Medical Staff creates appointments and Commanders know if and when Airmen have completed them.

Readiness
The Outpatient scheduling system supports readiness by centralizing and automating all health-related appointments in military healthcare.

Audiograms
Audiograms are a critical part of the Periodic Health Assessment (PHA), particularly for personnel exposed to high noise levels, such as in combat or aviation environments. Outpatient simplifies audiogram scheduling by coordinating hearing tests seamlessly with all personnel.

Saving Nearly 6,000 Hours at Travis Air Force Base

PHA Smart Alert & Tracking System

Working with the 60th Medical Group at Travis AFB, we designed and built additional features to automate the process for Periodic Health Assessment (PHA) coordination and management. This automation includes smart alerts and tracking systems that notify service members of their upcoming assessments, reducing missed appointments and helping ensure compliance with medical readiness standards.

Saving Nearly 6,000 Hours at Travis Air Force Base

PHA Smart Alert & Tracking System

Our Self-Scheduling Features:

Easy QR Code Integration

One of the standout features is the ability for service members to scan a QR code, launching a mobile request form for appointment slots. This quick and efficient system eliminates the need for manual form submissions or time-consuming phone calls, making the appointment process smoother for both medical staff and service members.

Easy QR Code Integration

PHA Smart Alert and Management System

Telehealth mobile application solution to automate and improve the Periodic Health Assessment (PHA) management process using a Collaboration and Editing technology (PHACE) in combination with a Smart Alert and Reporting technology (SIMRAN).

PHA Smart Alert and Management System

PHA Signup Request

An easier way to schedule PHA

Real time editing by multiple simultaneous users (non-fly, fly service members, medical staff) of Periodic Health Assessment forms and status reports. Dedicated PHA workflows permissioned to each role and saved via the Application from any device.

PHA Signup Request

An easier way to schedule PHA

Quick For Airmen to Schedule

Dynamic mobile alert system sending notifications to the right service members driving personnel compliance efficiency. In conjunction, a real-time reporting system filtered by Team/Squadron/Group.

Whether they have an account with Outpatient App or not, they can request a Time Slot for a Fly or Non-Fly PHA. They simply request a time, fill out a quick form and then that time slot will show up on the Admin’s Dashboard.

Quick For Airmen to Schedule

Dynamic mobile alert system sending notifications to the right service members driving personnel compliance efficiency. In conjunction, a real-time reporting system filtered by Team/Squadron/Group.

Convenient for Administrators

On the Admin Dashboard, you can see all of the incoming PHA time slot requests, approve or decline requests, contact each requestee and see the information they filled out from the request form.

Convenient for Administrators

On the Admin Dashboard, you can see all of the incoming PHA time slot requests, approve or decline requests, contact each requestee and see the information they filled out from the request form.